Program Tracker

    Software that powers
    clean construction.

    Program Tracker holds the requirements, projects, reviews and reports of a program in one place. Agencies, project teams and suppliers all work from it.

    Request a demoExplore features
    States on Program Tracker include
    WashingtonMinnesotaColorado
    State Buy Clean program · Program overviewEXAMPLE DATA
    Active projects28+3 this quarter
    Submittals in review6longest 9 days
    Partner agencies3Transportation · Buildings · City
    Emissions to date12,480t CO₂e · −11% vs baseline
    Projects by stage
    Planning 4Design 9Procurement 3Construction 8Closeout 4
    87%Compliant
    Review queue6 open
    Riverside Transit HallCONSTRUCTION DOCSIN REVIEW
    North Campus LibraryBIDWAIVER
    Route 9 Bridge DeckCLOSEOUTSUBMITTED
    01 / What it is

    A program's requirements, projects and reviews in one place.

    Program Tracker began with public agencies administering Buy Clean. The same system now serves companies and universities with programs of their own.

    1. TrackProject ReporterFormalize it as a programMaterials, quantities and costs on every project.
    2. DesignPolicy PlannerPut the policy into practiceWrite your requirements as a policy.
    3. AdministerProgram TrackerReview and report on the program the policy defines.
    02 / Project lifecycles

    Matched to the way your projects progress.

    Capital projects, transportation and infrastructure, and private sector construction each move through their own stages from planning to closeout. You choose the stages where a project has to submit for review.

    Capital projectsPublic sector buildings and facilities.
    • Planning1Pre-DesignPre-Design
    • Design4Schematic to Construction DocumentsConcept DesignSchematic DesignDesign DevelopmentConstruction Documents
    • Procurement3Solicitation and ContractSolicitationAwardContract Execution
    • Construction3Notice to ProceedNotice to ProceedPreconstructionConstruction
    • Closeout3Substantial CompletionSubstantial CompletionProject CloseoutFinal Acceptance
    Transportation and infrastructureRoads, bridges and civil works.
    • Planning1Planning and ScopingPlanning and Scoping
    • Design3Final Design and PS&EPreliminary DesignIntermediate DesignFinal Design and PS&E
    • Procurement5Letting and AwardAdvertisementLettingAwardContract ExecutionNotice to Proceed
    • Construction3Open to TrafficPreconstruction ConferenceConstructionOpen to Traffic
    • Closeout3Final Estimate and PaymentMaterials CertificationFinal AcceptanceFinal Estimate and Payment
    Private sector constructionCodes, certifications and incentives.
    • Design4Concept through Construction DocumentsConcept DesignSchematic DesignDesign DevelopmentConstruction Documents
    • Permitting3Plan ReviewPermit ApplicationPlan ReviewPermit Issuance
    • Construction2Preconstruction MeetingPreconstruction MeetingConstruction
    • Closeout3Certificate of OccupancyFinal InspectionTemporary Certificate of OccupancyCertificate of Occupancy
    03 / Submittals

    Projects arrive ready to review.

    Project teams build their material data in Project Reporter, which is included with every program. They submit from it at the review points you set, and you see the same data in Program Tracker.

    Project ReporterProject team
    1. 01Upload documents
    2. 02Confirm EPD matches
    3. 03Check against thresholds
    4. 04Submit for review
    Same data
    Program TrackerProgram admin
    1. 05Receive the submittal
    2. 06Verify compliance
    3. 07Approve or waive
    4. 08Report on the program
    See Project Reporter →
    04 / Administrative workspace

    One workspace for the work of administering a program.

    Enrollment, review, waivers, specifications and supplier inquiries are handled in one place, and the API Suite connects it to the tools your office already uses.

    Projects are checked for eligibility and enrolled, and the requirements go to the team in writing. Teams know what to expect from day one.

    PROGRAM / PROJECTSEXAMPLE DATA
    Riverside Transit CenterDOT · capital lifecycleConstruction DocumentsENROLLED
    North Campus LibraryUniversity systemSchematic DesignENROLLED
    Eastside Fire Station 12Dept. of AdministrationPre-DesignINVITED
    Harbor Maintenance YardDOTConstructionENROLLED
    05 / Connected programs

    Link programs across agencies and levels of government.

    Agencies that link their programs share capacity, resources and tooling. Reporting rolls up without reconciliation. Contractors and suppliers meet one process rather than one per agency. Each program keeps its own requirements, and new programs can build upon others.

    State programEXAMPLE
    Shared structure, aggregated reporting
    • State · TransportationTransportation
      • Shared structure
      • Own thresholds
    • State · BuildingsAdministration
      • Shared structure
      • Adjusted pathways
    • CityRiverton
      • Builds on the state
      • Reports up
    06 / Incentive management

    Reward the projects that go further.

    Tie each incentive to what a project has to achieve. Eligibility is checked from the same data as compliance, and qualifying projects are flagged for you.

    • Sales tax exemptionAchieves Tier 2 pathway6 qualify
    • Priority plan reviewAchieves Tier 1 pathway14 qualify
    • Performance bonusExceeds Tier 2 pathway2 qualify
    EXAMPLE DATA · ELIGIBILITY TIERS FROM POLICY PLANNER
    07 / Reporting

    Program reports, without assembling them by hand.

    A program gathers information throughout its operation. Dashboards turn it into a clear picture of performance: compliance, emissions, review times and open tasks. Each figure traces to the projects behind it.

    Program statusPUBLISHED
    Planning 4Design 9Procurement 3Construction 8Closeout 4
    28 capital projects · 3 awaiting review
    SubmittalsPUBLISHED
    41Approved
    6Pending
    Longest waiting 9 days
    WaiversNOT PUBLISHED
    2 granted1 under review2 declined
    5 requested · by reason on the receipt
    Total emissionsPUBLISHED
    12,480t CO₂e
    Projects in scope · basis: approved at Project Closeout
    Emissions by categoryPUBLISHED
    Concrete61%
    Steel27%
    Asphalt8%
    Other4%
    Standing vs tiersNOT PUBLISHED
    19 Standard6 Stretch3 not yet reporting
    08 / Pricing

    Priced by the program you run.

    Enterprise for your own organization, Agency for a jurisdiction. Both include Policy Planner for writing the requirements and Project Reporter for every team that reports in, with unlimited seats and projects.

    Enterprise
    Set your own policy. Every contractor and supplier on your projects reports into it.
    Agency
    Administer a public program. Every covered project in your jurisdiction reports into it.
    Request a demo
    See pricing →
    09 / Get started

    Start your program on
    a proven system.

    A policy designed in Policy Planner becomes a program here.

    Request a demoPolicy Planner
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